Appointment Booking Calendar - Integration - Scheduling Zoom Meetings

Scheduling Zoom Meetings Via Calendar

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What is This Feature?

With Appointment Booking Calendar it's possible to schedule Zoom meetings directly from Booking Calendar.

Every new booking will generate a corresponding Zoom call.

What is Zoom

Zoom is a conferencing platform that supports audio, video and screen sharing. Learn more: Zoom

Limitations

Only 100 meeting requests every 24 hours
Every calendar requires a unique Zoom app
The expiration time for the `start_url` field is two hours for all regular users.

Settings

In order to use this feature, you must following steps.

How to get Zoom API

This step is required once per calendar.

Zoom Resource

Zoom as a detailed guide on this: JSON Web Tokens (JWT) - Build an App - Documentation

Below we list what's important to our plugin.

Access the Zoom JWT App Page. Choose Develop → Build App.

Creating new App in Zoom - Best WordPress Scheduling Plugin — Creating new App in Zoom

Log in with your Zoom credentials
If prompted over which app type to create, click Create on the app type JWT

Choosing JWT type - WordPress Scheduling Plugin — Choosing JWT type

Add a name (it's not important)

Adding a name - Appointment Scheduling Plugin WordPress — Adding a name

Fill the App details (these are also not important for the integration itself)

Filling needed details - Event Booking Calendar WordPress Plugin — Filling needed details

Copy the API Key and API Secret

Copying API Key and Secret - WordPress Calendar Booking Plugin — Copying API Key and Secret

Connecting Calendar to Zoom

Edit a calendar. Locate and enable the option Schedule Zoom meetings. A few new options will appear under it.

Connecting calendar to Zoom
You will see the fields Zoom API Key and Zoom API secret. Paste the values there. The email should also be a perfect match.

Filling needed fields to connect to Zoom
You can test the connection by pressing the Test button.

Testing Zoom connection

One Zoom Link to Event for Multiple Visitors

Using the option Booking Spots you can allow to book one slot to more than one client in :

Specifying the amount of spots for each booking slot - Appointment Booking Calendar — Specifying the amount of spots for each booking slot

To generate one unified Zoom link for all participant of that event, you need to enable the option Create one zoom link to event.

Creating one zoom link to event - WordPress Scheduling Plugin — Creating one zoom link to event

Note: this option was introduced in version 1.8.1.

Adding Zoom Info to Email Notifications

Don't forget to add the Zoom link to notifications, otherwise users will not receive it.

The placeholder {booking-zoom-link} will be replaced by the Zoom link attached to that booking.

Learn more:

Adding a link to the email notification - Appointment Scheduling Plugin WordPress — Adding a link to the email notification

Appointment Booking Calendar - Appointments - Appointments Notifications

TIP: Calendars With and Without Zoom

Email templates apply to all calendars, whether they have Zoom integration or not.

In calendars without Zoom integration, the {booking-zoom-link} placeholder will show different labels. You can configure them from the Labels settings.

Zoom labels - Event Booking Calendar WordPress Plugin — Zoom labels

Admin - Finding The Zoom Link

The admin can review the Zoom link of all bookings at any time by simply checking its Details.

Checking booking details - WordPress Calendar Booking Plugin — Checking booking details

And then the Booking metabox, where the Zoom meeting link is located.

Where to find the link to the Zoom meeting - Booking Plugin WordPress — Where to find the link to the Zoom meeting

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